Board management systems permit the central storage of board documents, meeting schedules and more in a safe digital environment. They also offer tools to help with pre-meeting preparation like board pack review minutes of meetings, board pack review, and more. They also offer tools to improve collaboration among colleagues and reduce security concerns about unsecure file sharing methods like email with advanced cyber security.
A secure board management system also includes detailed activity logs that observe any suspicious activity in the app and produce monitoring reports for internal or external audits. Logs include login attempts, document permission changes as well as meeting updates to find any unusual patterns of activity. Additionally a secure portal gives the user with more control over their permissions remote data wipe and device locking to ensure that sensitive data isn’t leaking out of lost or stolen devices.
A secure board management system will eliminate the necessity to send files via unsecure email or distribute paper documents, and helps to ensure that all members are using the most current version of the board’s package. This will help improve the flow of information during meetings and close gaps caused by different levels of access to documents for the board between team members. It will also minimize the risk of accidentally or maliciously eliminating files. It will also make it easier for the members to access relevant material from anywhere in this world. A secure system for managing boards will allow your business to operate more efficiently and effectively while also improving the efficiency of your board and governance.