Online board meetings can be a beneficial instrument for making informed decisions. If they’re properly managed, they could lead to boredom and low engagement. To make your virtual meetings more lively adhere to these tips to improve the quality of your meetings and increase productivity.
Share the agenda with participants prior to the meeting so that everyone is aware of what’s going to be discussed. Consider asking your board members to attend at a distance without distractions. Likewise, ask participants to use your software’s “raise hand” function whenever they wish to speak, in order to prevent over-talking and missing the important point.
Keep the discussion focused on the most important subjects by establishing a set maximum speaking time for each item. This will allow everyone to take part and keeps discussions from getting off-topic or distracting other participants. Encourage your board members to muffle their microphones when not speaking in order to minimize background noises such as pets, children and coworkers.
Finally, try to conclude the meeting in time, as this will show respect for your fellow board members’ time. It is also a good practice to send out the minutes as soon as the meeting is over. It can also help simplify the process of recording and disseminating minutes by making use of the built-in features in your software for managing boards like inline task delegate.
Doing so will ensure that everyone on the board is on the same page about what happened during the meeting and what needs to be done in between meetings.