As more and more business such as board meetings is conducted via remote it is crucial to know how to handle the potential challenges. There are best practices to follow to make your next remote board meeting as successful as is possible.
The biggest challenge is to ensure that all board members feel at ease with the software used for virtual meetings. While most modern tools for managing board meetings are simple to use, some people may struggle to adapt to the change. This transition can be made smoother by providing plenty of instruction prior to the meeting. It could also be beneficial for participants to try the software prior to the meeting.
During the meeting, it’s crucial to have a well-organized agenda that allows everyone to share their ideas. This keeps the discussion focused and keeps it from drifting into unproductive territory. It is helpful to have someone who can control the discussion and monitor the flow of conversation.
It is crucial to close the meeting by describing the discussion along with the most important outcomes. This will reinforce the most important learnings for the board members so that they are able to continue pushing your organization forward in the weeks between meetings. Additionally, it’s good practice to ask for feedback at the conclusion of the meeting so that everyone feels like their views were heard.
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