It’s essential that board members are aware of how to conduct these meetings efficiently as nonprofits continue to move away in-person meetings and towards virtual calls. No matter if participants are in the same room or across the globe, there are several things that could affect the quality of the meeting. A participant may experience technical issues such as a frozen display or a sudden audio loss. Although these issues can occur the best way to avoid them is to prepare ahead.
For instance, planning an agenda ahead of time lets participants know what’s on the horizon and provide feedback on potential topics before the meeting. This makes the meeting more enjoyable since attendees can concentrate on the matters that are most urgent. The agenda can be organized in priority order and include the time slots for each subject. The agenda should also contain an approximate meeting time to ensure that participants adhere to the agenda and do not exceed their allotted time.
Teleconference software allows a member to share his computer screen with other members of the group. This will help keep the online meeting running smoothly. This is particularly helpful when the board is required to present financial statements and committee reports or any other document that requires a visual representation.
This feature also enables users to make changes in real-time to the file being shown to the group. This feature can be very beneficial when a group is reviewing a data-driven spreadsheet.