The agenda for a board meeting is among the most essential elements of the success of a board meeting. A well-planned agenda can assist in focusing the discussion, reduce time spent on non-critical topics and ensure that the board members are ready to discuss the issues in front of them.
The executive team must decide on a few key strategic areas prior to the board meeting. This will prevent a runaway boardroom train and will keep the conversation productive and meaningful.
The board admin should then distribute the agenda to all directors so that they can review it in advance of the meeting. This gives them the chance to highlight key points and to prepare questions ahead of time. Furthermore, it gives directors a chance to submit any reports that need to be submitted or re-read.
The general counsel, or a designated representative, should also review any materials prepared by management to ensure consistency and look for errors. They should also search for the list of attendees as well as draft language for the decisions that will be needed.
Lastly, the chair should reach out to directors or committee chairs that have been assigned action items from prior meetings to ensure that they are on track. This is the best way to remain informed of any developments and provide a http://boardroomsystems.net/board-meeting-slides-tips-on-making-interactive-presentation timely update.